Automate Data Entry with AI! The Latest Google Sheets Extension, AI Data Extract
Publication Date: 2024.09.02
Do you find yourself struggling with tedious data entry tasks? Say goodbye to manual data input! AI can now handle your data entry needs, saving you time and effort. Experience faster and more accurate data entry with AI Data Extract.
AI Data Extract, a cutting-edge AI add-on from TS Cloud, is here to automate your Google Sheets. In this article, we’ll explore its features, pricing, and how it can help you save valuable time and improve accuracy.
What is AI Data Extract, an AI tool for automated data entry?
AI Data Extract is an innovative Google Workspace add-on developed by TS Cloud, utilizing Google Vertex AI, Vision AI, and Document AI technologies. It can automatically extract data from files stored in your Google Drive and populate the extracted information into a Google Sheets. Best of all, AI Data Extract is free to install from the Google Workspace Marketplace.
What can AI Data Extract do?
AI Data Extract is a versatile tool capable of extracting data from a wide range of file formats, including images and PDFs. This Google Workspace add-on can automatically pull out the specific information you need and neatly organize it into a Google Sheets. Here are three examples of how to use it:
Human Resources
AI can automatically identify different resume formats and extract key resumes data into a spreadsheet, allowing HR to quickly conduct filtering.
Sales
Simply snap a photo of the business card and upload it. The AI will effortlessly digitize your customer data.
Finance
By automating invoice processing with AI, we can dramatically reduce the time spent on manual data entry and minimize errors.
How to use AI Data Extract?
Let’s dive into how to use AI Data Extract to effortlessly export resume information from images into a spreadsheet.
This tool is a significant time-saver and reduces human error. It’s a must-have for departments that deal with a large volume of documents and data, especially HR, Sales, and Finance.
Step 1: Access to Google Workspace Marketplace and install “AI Data Extract”
- Log in to your Google Workspace account.
- Click on the App Launcher Icon in the top right corner of the screen > “More from Google Workspace Marketplace”
- Type “AI Data Extract” into the search bar > Click Install.
* Administrators have the option to deploy this application across the entire organization or limit its use to their personal account.
Step 2: Open AI Data Extract in Google Sheets.
In Google Sheets, go to Extensions > AI Data Extract > Show Admin Sidebar. The AI Data Extract sidebar will appear on the right.
New to AI Data Extract? Follow the simple steps under “First-time Use” to get started. After that, you can skip the tutorial and jump right into “Start Using AI Data Extract”.
First-time Use
- Once you see the pop-up asking you to “Authorize”, go ahead and click it. After that, you’ll see a message saying “Authorization successful”. You can then close this window and reopen AI Data Extract.
- Once you return to AI Data Extract, you will see the following screen. Please click “OK”.
Let’s get started with AI Data Extract!
Click on “QUICK START” on the right side of the screen.
Step 3: Input file type and column names
Fill in the desired file title and project name.
- Identify Document Type: Input the document type you want AI to process (example: resume, business card and invoice). The content you input here will be used as the name of the output spreadsheet. If you need to process multiple document types, it is recommended to create a separate Workflow for each type.
- Customize Extraction: Input the item names you want to extract (example: Name, Phone Number and Email). You can add more columns by clicking “ADD NEW COLUMN”. Once completed, click “SAVE”.
*You can input the item name in other languages besides English, such as Chinese, Japanese, etc.
Step 4: Preparation to upload your files
In a moment, you’ll see options for “Google Drive folder” and “Spreadsheet”. A new folder will pop up in your Google Drive. Click “OPEN” and you’ll see two folders inside: “archive_file” and “error_file”.
Step 5: Upload the file
Upload the files you want to process to the newly created folder. The AI will automatically read the files in the folder.
Step 6: Run file extraction
Once the file upload is complete, please return to the spreadsheet and click “RUN NOW” to start the extraction process.
Step 7: Open the output spreadsheet
- Once you see “Processing…”, just click “OK”.
- Click “OPEN” on the Spreadsheet to open the input data
It is important to note that the AI may occasionally encounter discrepancies during the data ingestion process. Users are therefore advised to conduct a thorough review of the processed data and make the necessary amendments. Files that cannot be successfully processed will be automatically segregated into the designated “error_file” folder.
Pricing of AI Data Extract
AI Data Extract offers maximum flexibility. With a minimum top-up of US$29 (around RM126), you can choose a plan that aligns with your specific requirements. There’s no commitment, and you can add more credits anytime. Best of all, we’ve got a free trial waiting for you. Give it a spin!
| Top-up Plan | Free | Light | Medium | Premier |
|---|---|---|---|---|
| Price (USD) | $0 | $29 | $49 | $79 |
| Credit Limit (Data Entry Count) |
20 | 200 | 500 | 1,000 |
| Average Cost Per Entry | Free | $0.15 | $0.10 | $0.08 |
For online top-ups, please visit the AI Data Extract website:https://tscloud.work/purchase
Frequently Asked Questions (FAQ)
Q. Supported file formats?
Supports GIF、PNG、BMP、WEBP、JPEG, and PDF formats.
Q. Does Google AI learn from the data it processes?
Please be assured that when Google AI processes your data, the AI does not store your data, instead it just extracts the data to your spreadsheet. Our company only retains Account data (domain name, email, and processing quantity).
Q. Can I use another language for column names?
Any language supported by Google Vertex AI can be used.
Q. Does the add-on consume Google Drive storage?
The tool itself won’t take up any space on your Google Drive. However, the files you upload and the spreadsheets created will.
Q. Who should I contact for support?
Please contact us if you encounter any problems.
Ready to boost your productivity with AI Data Extract?
Simplify your data entry process with AI Data Extract. Our user-friendly Google Workspace add-on uses AI to automate data input, saving you time and effort. Start your free trial today!
As a Google Premier Partner, TS Cloud is committed to empowering your team to get the most out of Google Workspace. We offer a wide range of services, including quick fix support and Google Cloud billing. If you would like expert help with seamlessly transitioning to Google Workspace, please don’t hesitate to reach out to us.
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