Publication Date: 2022.01.05

The Reason Why You Don’t Need to Purchase Microsoft Office

Has your license for Microsoft Office expired? Do you refuse to buy or use any other licensed or pirated software? With the innovation of cloud technology, Microsoft Office document processing tools are no longer essential for businesses. More and more companies have already stopped buying this software.

Office Applications From Microsoft Office Are Available on Google.

Google not only has well-known services like Google Search and Gmail, but also offers online document editing tools – Google Workspace (cloud productivity suite). With the corresponding tools in Google, you can perform the same functions as with Microsoft Office document editing software, including Word, Excel, PowerPoint, etc.

Microsoft Office vs Google’s Collaboration Tools

Microsoft Office Google Workspace
Microsoft Word Google Docs
Microsoft Excel Google Sheets
Microsoft PowerPoint Google Sliders
Microsoft Outlook Calendar Google Calendar
Microsoft Sharepoint
(It is required to run on a dedicated server)
Google Drive

Are You Forced to Purchase Microsoft Office Because of the These Issues?

Employees Are Used to Working With Microsoft Office

Most companies are looking for replacement tools, even if they do not want to spend money on Microsoft Office. However, given their employees’ past work habits and needs, they still see Office as an indispensable office tool. However, Google Workspace’s cloud collaboration tools not only do not require additional costs for installation and updates but also have the same interface and operation as Office. It can also solve problems that occurred in the past with Office, such as files that could not be opened or edited by multiple people at once. It has made communication between employees much easier and saved a lot of time.

Customers and Suppliers Are Using Microsoft Office

In the past, many companies have used Office documents with regard to their collaboration with customers or suppliers and have chosen to purchase Microsoft Office for this purpose. However, it is important to know that with Google Workspace collaboration tools, you can view and edit another person’s files online and even in real time. You can still edit the Office documents that other companies have sent you and transfer them to the Office document format, without having to install apps first. Even if the company does not have Office software installed on their computers, business continues as normal.

6 Reasons Why Companies No Longer Buy Microsoft Office

n the past, companies have purchased Microsoft Office for document processing needs. Microsoft Office includes Microsoft Word, Excel, and PowerPoint, which can be used by company employees in general. However, Microsoft Office has the following problems, and more and more companies are using the more convenient cloud collaboration tools – Google Workspace.

  • Microsoft Office is paid software that must be installed. Some people may take the risk of using a pirated version.
  • When the official support of Microsoft Office expires, users will have to buy the upgrade.
  • Microsoft Office is not compatible with the needs of multiple users who need to edit the document simultaneously.
  • Microsoft Office software cannot be used on cell phones or tablets and is therefore not suitable for business travellers.
  • It is very time-consuming to send attachments in an email, because uploading and downloading takes time.
  • The collaboration tools of Google Workspace can solve these problems very well and even allow users to edit Microsoft Office files directly online.

What Are the Differences Between Google Workspace and Microsoft Office?

Unlike Microsoft Office’s document editing tools, which must be installed on a PC, Google Workspace’s collaboration tools require only a browser or the mobile app on a mobile device to work. Users can use these tools online. In addition, multiple users can edit a document at the same time. They can share or open files via a link, which has greatly facilitated communication and collaboration between employees.

In addition, even if customers or suppliers use Microsoft Office files, they can now view and edit them directly with Google Workspace collaboration tools. They do not have to worry about not being able to edit other companies’ files, and can switch to Google Collaboration Tools to edit those Microsoft Office files.

Microsoft Office vs Google Workspace

Microsoft Office Google Workspace
Collaboration Unable to let multiple users to view and edit at the same time Multiple users can view and edit at the same time
Sharing of files Attachments and files of emails need to be uploaded and downloaded Click the sharing link on the document to open it quickly
Version Problems with the update Automatic update online, no issues with the version getting expired
Mobile working Only available on PCs Available on mobile devices
Management of files Unable to set usage rights Setting of usage rights available

Google’s Collaboration Tools for Business Are All Included in Google Workspace

Organizations that want to use Google’s document collaboration tools can take full advantage of the features by signing up as a Google Workspace user. The difference between the Google Workspace account and the personal Google account is that the Google Workspace administrator can manage file ownership. Even if an employee leaves the company or changes departments, the files can be easily transferred to a new owner, so there is no impact on the normal operation of the company.

Related features of Google’s collaboration tools

Personal users Google Workspace Corporate users
Management of files Cannot change the files ownership Can change the owner of files and transfer them to another colleague
Sharing of files Email address of co-user required Users in the default domain can view and share files easily
Information of activity Not applicable Can check the viewing history of files and see if users have read them

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