Optimize Gmail’s Security: A Comprehensive Guide to Google’s Safety Measures and Enhanced Settings
Publication Date: 2023.12.04
Ever wondered whether Gmail’s security is enough for professional use? In this article, we delve into Google’s robust security measures for Gmail and provide insights into optimizing its safety levels through advanced settings.
When Gmail is opened, it is possible to see advertisements related to your interests. It is not uncommon to wonder if Google showing you ads based on your emails, however, no, Google does not read your emails. The ads in Gmail are not related to the content of your emails. They are based on the online activity of users logged into Google, such as Google searches.
Additionally, Google does not sell your personal information (such as your Gmail or Google Account information) and does not provide your personal information to advertisers without receiving explicit permission.
➤Blocks 99/9% of “spam mail” and “phishing”
Gmail operates with robust security, blocking malicious emails such as spam, phishing, and malware before they reach your inbox exceptionally well. Utilizing AI-powered spam filters, it safeguards over 1 billion users daily, blocking 99.9% of spam and emails containing dangerous links. This amounts to over 10 million blocked emails per minute. Additionally, advanced phishing protection notifies users of suspicious emails, putting control in the hands of the user。
➤Blocks Suspicious “Attachments”
With state-of-the-art AI malware detection, if a virus is detected in an attachment of a received email, Gmail blocks the email and notifies the sender. In cases where a virus is detected in an email attachment in the inbox, the attachment will be found frozen and not accessible.
Additionally, an error message may be shown to say “This email has been blocked due to suspicious activity”. This will occur when Gmail’s system detects the chance of a virus spreading through attached files or links in an email body.
For security reasons, Gmail will not allow the following types of files to be attached to emails.
- Specific file formats such as “.zip” and “.cmd”
- Documents containing malicious macros
- Password protected archives
➤Eliminate suspicious logins
Emails can be received from Google to confirm logins or to block an unauthorized login. These security alerts are sent when suspicious activity is detected from an unusual location or device. Its purpose is to raise suspicion about whether it’s the account owner who is accessing it.
Optimizing Gmail Security: Configuration Settings
➤Conduct Security Checks
Google offers a Security Check」that provides the ability to check an account’s safety and take recommended security measures. Let’s go through them.
- Change password
- Check password strength
- 2 Factor Authentication
- Check Login History
- Security Alert Configuration
By optimizing your account for these security measures, you will be able to enhance your Gmail’s security level.
Optimize My Gmail Security Now: Google Account Security Checkup
➤Prevent sharing email content with others in “Information Protection Mode”
Use Gmail’s Confidential Mode to restrict recipients from sharing email content with others. Below are the key features of Gmail Confidential Mode.
|SMS Identity Verification
|A password to open emails will be sent via SMS to the receiver. This ensures that the only person reading the email is the intended recipient.
|Enable 2 Factor Authentication (2FA)
|In confidential mode, 2FA will require recipients to more than one authentication method to access their email.
|Shared Work Limits
|The ability to transfer, copy, or download shared files can be implemented
|Email Expiration Dates
|Set expiration dates for sent emails. After an expiration date has passed, an email will be inaccessible to recipients.
The 4 key features make Confidential Mode in Gmail an extremely useful and powerful tool for safeguarding email information.
➤Advanced Protection Features with Security Key
Upgrade your security protection even more with Google’s Titan Security Key As a physical device, users must plug this device into their computer to use as a fingerprint reading physical key to protect their account. Titan keys are compliant with FIDO standards and have enhanced hardware security features.
Secure highly valuable data in your Google account with advanced protection features. Recommended for roles in information security, executives, politicians, election officials, and similar positions, these features provide enhanced security beyond two-factor authentication and complex passwords.
Security in Google Workspace, Including Gmail
Google Workspace is a paid office suite that includes Gmail and an abundance of other cloud-based tools and applications. Used by over 5 million companies around the world, Gmail’s security measures are trusted among them all and have received great praise.
Pricing for Google Workspace, Including Gmail
Google Workspace offers various editions for users at every level. However, those including Gmail are categorized into five, each with different pricing and user capacity based on cloud storage capacities through Google Drive. Additionally, there are variations of the tools that are available in Google Workspace, making it essential to be aware of Google Workspace Pricing
|Monthly Contract (Flexible Plan）
|Number of Participants Available
|Drive Storage（per user）
|Up to 100 users
|Up to 150 users
|Up to 500 users
|Up to 500 users, (Up to 10,000 live stream viewers) Advanced Video Conferencing
|Up to 500 users, (Up to 100,000 live stream viewers) Advanced Video Conferencing
Affordable Access to High-Security Gmail with TS Cloud
As the security of Gmail has been defined, it must be recognized for business use. ASs an authorized reseller of Google Workspace, including Gmail, TS Cloud provides excellent and prompt support via phone or email. If there are any concerns about Google Workspace, do not hesitate to consult with TS Cloud! Simply submit a form and we will contact you promptly.